The Challenge

Building a “huge, data-driven thing” fast.

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When he started as CTO of Encantos in February 2021, Keith Elliott’s assignment was to build a new platform to deliver bilingual educational content. It was an ambitious project, inspired by the company’s success developing characters for preschoolers it used for books, a TV series on Nick Jr., and a mobile app.  The new plan would incorporate personalized content for kids up to age 12 from multiple publishers.

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“We knew we wanted to build a huge, data-driven thing that would give kids good educational content based on data that would select the next best thing for them to see,” Elliott says. “But we didn’t have any data yet, and we hadn’t figured out what our data platform would be.”

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Recovering from a false start

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To move fast, Elliott decided to focus his internal team on developing the core platform and apps and to get outside help building the data infrastructure. He first hired a large consulting firm. From the start, it was the wrong fit. 


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“They were a great team if we were already a big company that wanted to scale to infinity,” Elliott says. “We needed somebody who could work with a company at our stage– building fast even as we are formulating our plan.”
“I needed to find a different solution very fast,” he recalls, “or I was going to be in a lot of trouble. I knew if we screwed up and had the wrong foundation for our data, we would waste a lot of work and miss a lot of opportunities.”

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Finding 5X: “They understand”

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With months to go before the September launch, Elliott worked his network to find a new partner that could help lay the initial groundwork for what was to become a sophisticated data-driven company.

Introduced to the leaders of 5X through a trusted friend, Elliott says he was impressed they had experience with companies like Encantos. “They have done this kind of work at large startups that were moving very fast in the way I envision our company moving,” he says.

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In particular, 5X was secure working with the company’s rapidly evolving plans.
“They asked me a lot of questions about where we want to be in a year and a half,” Elliott says. “When I said, ‘We’re still working on it,’ they said, ‘No worries. We can build the foundation now and adapt as we go.”

The Results

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Checking everything off the list and more
Before the end of its initial three-month engagement, 5X completed all its initial projects for Encantos.
“The whole process was seamless,” Elliott says. “We went through the plan and checked everything off. Even before the launch, we started working on things I didn’t expect to get to until much later.”
Of course, this success brings on new challenges to work on with 5X.
“Our chief data officer sees that we are ahead of schedule,” Elliott says, “So he’s pushing us with a new set of questions.”

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5x Deliverables

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• Defining the technology roadmap for data in the new platform.
• Selecting a stack of vendors for data collection and analysis. Arranging for preferential pricing.
• Integrating data collection by the Encantos backend system, apps under development, and external tools.
• Designing initial dashboards to track conversion funnel and content usage for the new app and website

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A cost so low the company could hire more engineers

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5X completed the data foundation project significantly faster and for vastly less money, Elliott estimates, than the initial consulting firm would have.

“We would have spent hundreds of thousands of dollars for something that wouldn’t have been ready in a year,” Elliott says. “That would be 20 or 25 times more expensive than 5X.”

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Winning friends

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The work that 5X has done has helped the engineers at Encantos win praise throughout the organization.
“When I talk to the finance team, they tell me I really took to heart their mission to try to reduce costs,” Elliott says.
“And I can’t tell you how many times the chairman of our board said, ‘You are doing this right by leading with data. A lot of startups wait too long.”